Around-the-World Actual Expenses
(compiled by Sally deFina - trip Treasurer)
Your expedition budget will be an estimate - so plan to leave some "wiggle
room" in case some costs are higher than expected. You'll have to have
a budget put together if you are taking a crew. I've found it's always
better to overestimate food and hotel costs. If things go better than planned,
you can treat yourselves. If you get hit with some high repair bills or
unexpected costs, you can make it up with a lot of pasta meals and camping/hostels.
On this trip I did not explicitly charge for vehicle depreciation... a
mistake I corrected on the next trip. I use a benchmark rate of $100/day
for depreciation, shared across all crew. This is based on $200/day Defender
rental rate in Africa, adjusted downward to $100 to remove insurance
and maintenance which is charged separately in the budget. You can also
calculate depreciation based on the vehicle value at the beginning of the
trip, versus a beaten up vehicle value at the end of the trip (higher km
and older age).
Around-the-World
Expedition
$US
|
| Fixed
Costs - Up front |
Budget |
Actual |
|
| Campbell
Irvine - Dbl Indemnity |
$ 2,720 |
$ 2,720 |
|
| AA
- Carnet Deposit + fee |
$ 847 |
$ 497 |
|
| Camping
Kit |
$ 979 |
$ 979 |
|
| Spares |
$ 286 |
$ 286 |
|
| Satellite
phone |
$ 533 |
$ 533 |
|
| Expedition
Insurance |
$ 2,650 |
$ 2,650 |
|
| Vehicle
Insurance |
$ 2,647 |
$ 2,260 |
|
| Total - 4 people |
$ 10,662 |
$ 9,925 |
|
| |
|
|
|
| Variable
Costs - On the road |
Budget |
Actual |
Each (x4) |
| Shipping |
$ 6,790 |
$ 8,853 |
$ 2,213 |
| Hotel/Lodging |
$ 11,200 |
$ 6,610 |
$ 1,653 |
| Diesel (40k*
9litre/100km*$1/litre) |
$ 7,200 |
$ 3,564 |
$ 891 |
| Transportation
Costs (Tolls, Ferry, Bus, Train, Car Rental, Parking) |
|
$ 4,077 |
$ 1,019 |
| Food
(crew of 4) |
$ 25,600 |
$ 5,966 |
$ 1,492 |
| Maintenance/Repairs |
$ 4,000 |
$ 4,776 |
$ 1,194 |
| Supplies/Customs |
$ 3,000 |
$ 2,139 |
$ 535 |
| Sat
phone charges |
$ 970 |
$ 1,021 |
$ 255 |
| Total
Visas (crew of 4) |
$ 8,400 |
$ 1,473 |
$ 368 |
| Total
Airfare (crew of 4) |
$ 12,000 |
$ 10,713 |
$ 2,678 |
| Total
Souvenirs/Gifts (crew of 4) |
$ 4,000 |
$ 671 |
$ 168 |
| Total
Entertainment (Movies, Drinks, Tours, Internet, Activities) |
|
$ 17,670 |
$ 4,418 |
| Total
- 4 people, 12 months |
$ 83,160 |
$ 67,534 |
$ 16,884 |
Country
Detail
$US
|
| Category |
Pre-Trip |
Namibia |
South
Africa |
Zambia |
Malawi |
Tanzania |
Kenya |
Ethiopia |
| Shipping |
$2,290.00 |
|
|
|
|
|
|
|
| Hotel |
|
$197.75 |
$76.26 |
$27.14 |
$48.57 |
$36.57 |
$16.57 |
$316.13 |
| Gas |
|
$218.75 |
$78.38 |
$235.71 |
$77.14 |
$122.40 |
$105.17 |
$97.80 |
| Transportation |
|
$426.20 |
|
|
|
|
|
|
| Food |
|
$5.07 |
$10.71 |
$54.13 |
$87.14 |
$35.43 |
$31.75 |
$285.88 |
| Repairs |
|
|
|
$474.60 |
|
$13.71 |
$133.25 |
$511.84 |
| Supplies/Customs |
$135.13 |
$2.50 |
$3.63 |
$106.84 |
$42.50 |
$27.86 |
$125.82 |
$116.84 |
| Telephone |
|
|
|
|
|
|
|
|
| Visas |
|
|
|
|
|
|
$28.05 |
|
| Airfare |
$1,810.00 |
|
|
|
|
|
|
|
| Gifts |
|
|
|
|
|
|
|
|
| Entertainment |
$20.00 |
$21.25 |
|
|
|
|
|
$242.14 |
| Grand
Total |
$4,255.13 |
$871.52 |
$168.97 |
$898.43 |
$255.36 |
$235.97 |
$440.61 |
$1,570.63 |
| Category |
Sudan |
Egypt |
Jordan |
Syria |
Turkey1 |
Bulgaria |
Romania |
Hungary |
| Shipping |
|
|
|
|
|
|
|
|
| Hotel |
$100.82 |
$372.34 |
$169.01 |
$62.00 |
$18.75 |
|
$73.08 |
$133.48 |
| Gas |
$62.05 |
$22.82 |
$70.77 |
$6.70 |
$168.38 |
$38.10 |
$71.02 |
$77.22 |
| Transportation |
$380.00 |
$280.00 |
|
|
$8.78 |
|
|
$7.01 |
| Food |
$113.45 |
$331.81 |
$101.41 |
$5.60 |
$26.35 |
$81.43 |
$68.75 |
$137.12 |
| Repairs |
$249.27 |
$56.47 |
$14.48 |
|
$207.92 |
|
|
|
| Supplies/Customs |
$72.73 |
$346.88 |
$99.32 |
$147.20 |
$15.41 |
$80.89 |
$17.51 |
$19.68 |
| Telephone |
$62.00 |
|
|
|
$147.59 |
|
|
|
| Visas |
|
$124.59 |
|
|
$45.00 |
|
$33.00 |
|
| Airfare |
|
|
|
|
|
|
|
|
| Gifts |
$17.27 |
$20.00 |
|
|
|
|
|
|
| Entertainment |
$18.41 |
$266.59 |
|
|
|
$51.43 |
$10.16 |
$54.17 |
| Grand
Total |
$1,076.00 |
$1,821.50 |
$454.99 |
$221.50 |
$638.18 |
$251.84 |
$273.52 |
$428.68 |
| Category |
Slovakia |
Austria |
Poland |
Latvia |
Lithuania |
Estonia |
Russia |
Finland |
| Shipping |
|
|
|
|
|
|
|
|
| Hotel |
|
$96.00 |
$117.75 |
$38.71 |
$64.00 |
$209.53 |
$219.04 |
$82.11 |
| Gas |
|
$33.87 |
$139.25 |
|
|
$55.00 |
$28.67 |
|
| Transportation |
$7.89 |
|
$10.50 |
|
|
$24.59 |
$1.67 |
$252.39 |
| Food |
$47.22 |
$21.33 |
$143.75 |
$20.97 |
|
$142.47 |
$9.33 |
|
| Repairs |
|
|
|
|
$65.90 |
|
|
|
| Supplies/Customs |
$0.96 |
|
|
$17.74 |
|
$12.00 |
$21.00 |
|
| Telephone |
|
|
|
|
|
|
|
|
| Visas |
|
|
|
|
|
$347.06 |
$114.40 |
|
| Airfare |
|
|
|
|
|
|
|
|
| Gifts |
|
|
|
|
|
|
|
|
| Entertainment |
|
$115.20 |
$11.50 |
$98.39 |
|
$38.04 |
$2.10 |
|
| Grand
Total |
$56.07 |
$266.40 |
$422.75 |
$175.81 |
$129.90 |
$828.70 |
$396.21 |
$334.50 |
| Category |
Sweden |
Norway |
Denmark |
Germany |
Holland |
Belgium |
France |
Spain |
| Shipping |
|
|
|
|
|
|
|
$717.41 |
| Hotel |
|
$359.86 |
$61.90 |
$198.14 |
$39.49 |
|
$46.85 |
$63.48 |
| Gas |
$16.93 |
$80.74 |
$108.43 |
$86.06 |
$72.45 |
|
$70.46 |
|
| Transportation |
|
$91.81 |
$67.26 |
$9.77 |
$28.23 |
$3.05 |
$33.84 |
$86.33 |
| Food |
$29.91 |
$104.04 |
$91.79 |
$60.09 |
|
|
|
$37.03 |
| Repairs |
|
|
|
|
|
|
|
|
| Supplies/Customs |
|
$6.92 |
|
|
|
|
|
|
| Telephone |
|
$33.00 |
|
$100.00 |
|
|
|
|
| Visas |
|
|
|
|
|
|
|
|
| Airfare |
|
|
|
|
$920.00 |
|
$1,700.00 |
$550.00 |
| Gifts |
|
|
|
|
|
|
|
|
| Entertainment |
|
$59.40 |
$3.57 |
$82.09 |
|
|
|
|
| Grand
Total |
$46.84 |
$735.77 |
$332.95 |
$536.15 |
$1,060.17 |
$3.05 |
$1,851.15 |
$1,454.25 |
| Category |
Brazil |
Paraguay |
Argentina |
Uruguay |
Chile |
Bolivia |
Peru |
Ecuador |
| Shipping |
$202.82 |
|
$1,980.00 |
|
|
|
|
$1,540.54 |
| Hotel |
$443.80 |
$18.00 |
$603.72 |
$59.57 |
$110.45 |
$56.62 |
$188.14 |
$136.63 |
| Gas |
$102.65 |
$15.00 |
$385.48 |
|
$27.54 |
|
|
|
| Transportation |
$50.16 |
$7.50 |
$596.75 |
$156.70 |
$149.10 |
$57.50 |
$113.93 |
$10.50 |
| Food |
$266.27 |
$30.38 |
$548.44 |
$189.80 |
$121.57 |
$79.49 |
$126.14 |
$245.73 |
| Repairs |
$738.16 |
|
|
|
|
|
|
|
| Supplies/Customs |
$665.00 |
|
$19.50 |
|
|
|
|
|
| Telephone |
|
|
$100.70 |
|
$12.99 |
|
$5.71 |
$9.00 |
| Visas |
|
|
$116.00 |
|
|
|
|
|
| Airfare |
|
|
|
|
|
|
$1,505.08 |
$350.00 |
| Gifts |
$9.39 |
|
|
$8.48 |
|
|
$35.71 |
$145.00 |
| Entertainment |
$122.81 |
$1.88 |
$105.29 |
$80.91 |
$277.31 |
$63.38 |
$329.50 |
$2,473.00 |
| Grand
Total |
$2,601.06 |
$72.75 |
$4,455.88 |
$495.45 |
$698.96 |
$256.99 |
$2,304.22 |
$4,910.40 |
| Category |
Dubai |
Singapore |
Malaysia |
Thailand |
Cambodia |
Vietnam |
Laos |
China |
| Shipping |
|
|
|
|
|
|
|
$407.20 |
| Hotel |
|
$84.36 |
|
$30.31 |
$64.00 |
$49.00 |
|
$493.53 |
| Gas |
|
|
|
|
|
|
|
$304.40 |
| Transportation |
|
$79.89 |
$33.95 |
$111.38 |
$71.00 |
$33.47 |
$62.00 |
$109.16 |
| Food |
|
$144.69 |
$20.79 |
$254.69 |
$89.00 |
$65.28 |
$60.00 |
$460.56 |
| Repairs |
|
|
|
|
|
|
|
$13.43 |
| Supplies/Customs |
|
|
|
$1.19 |
|
|
|
$33.94 |
| Telephone |
|
|
|
|
|
|
|
$370.00 |
| Visas |
|
$111.98 |
|
$272.86 |
$20.00 |
|
|
|
| Airfare |
$631.70 |
$735.42 |
|
$1,379.62 |
$148.00 |
$480.30 |
|
$0.00 |
| Gifts |
|
|
$16.84 |
$4.76 |
|
$2.00 |
$8.46 |
$196.09 |
| Entertainment |
$60.00 |
$145.20 |
$23.95 |
$4,937.10 |
$153.00 |
$187.00 |
$10.00 |
$7,181.07 |
| Grand
Total |
$691.70 |
$1,301.53 |
$95.53 |
$6,991.90 |
$545.00 |
$817.05 |
$140.46 |
$9,569.39 |
|
Category
|
Nepal
|
India
|
Pakistan
|
Iran
|
Turkey
|
Post-Trip
|
Grand Total
|
|
Shipping
|
|
|
|
|
|
$1,715.00
|
$8,852.98
|
|
Hotel
|
$130.97
|
$307.66
|
$96.67
|
$125.00
|
$113.57
|
$252.94
|
$6,610.28
|
|
Gas
|
$58.93
|
$89.84
|
$58.33
|
$12.07
|
$147.89
|
$217.80
|
$3,564.19
|
|
Transportation
|
$1.17
|
$5.11
|
$1.33
|
$2.86
|
$50.71
|
$653.70
|
$4,077.17
|
|
Food
|
$157.55
|
$211.62
|
$80.95
|
$82.23
|
$150.71
|
$496.28
|
$5,966.14
|
|
Repairs
|
$297.71
|
|
$50.00
|
|
$45.71
|
$1,904.00
|
$4,776.47
|
|
Supplies/Customs
|
|
|
|
|
|
|
$2,138.99
|
|
Telephone
|
$80.42
|
$62.00
|
|
|
$13.57
|
$23.53
|
$1,020.51
|
|
Visas
|
$180.00
|
|
|
$80.00
|
|
|
$1,472.93
|
|
Airfare
|
|
|
|
|
$503.00
|
$0.00
|
$10,713.12
|
|
Gifts
|
|
|
$53.33
|
$70.00
|
$64.29
|
$19.61
|
$671.24
|
|
Entertainment
|
$102.11
|
$155.91
|
$19.88
|
$57.57
|
$37.86
|
$50.98
|
$17,670.14
|
|
Grand Total
|
$1,008.87
|
$832.14
|
$360.50
|
$429.73
|
$1,127.32
|
$5,333.84
|
$67,534.15
|
|
Africa
1999